How to Conduct an Online Board Meeting
Online board meetings are virtual ones that use a reliable video conference software. Meetings are held at home or other places with internet connectivity. These meetings provide many benefits that include improved governance of nonprofits more efficient meeting times and expanded participant diversification.
When you’re considering using online board meetings the first thing you need to check local laws and regulations and with your mission-driven group. In general, they are not permitted by the internal policies of certain mission-driven corporations and organizations. They could be unlawful in certain states or regions.
Participants should verify that their equipment works correctly prior to a virtual conference (computer headsets, headsets and microphones). The person who is organizing the meeting must create an agenda and invite everyone to participate. Attach a copy of the calendar invitation so that everyone is able to see it. You can also add notes, feedback or other comments prior to the time. This will make the meeting more efficient and increase participation.
During the meeting, board members should adhere to online meeting protocol by turning on their cameras and speaking only when required. The chair of the board should ask for volunteers to lead the discussion and identify a notetaker. Lastly, the board chair should conduct quick check-ins to make sure that all attendees are linked up and on the same page.
It’s essential to follow up on any action items or deadlines that were assigned in person or listed on the board’s platform. This will encourage accountability, and allow board members to reach out to board members who aren’t fulfilling their duties.
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