How to Successfully Hold Board Meetings
The importance of board meetings is that the decisions taken by your board, which usually require a majority or even unanimous agreement and can have a profound impact on the business. This means you’ll have plenty of limitations to work within however, they aren’t as difficult as you may think.
A successful board meeting will require lots of planning and planning prior to the meeting. If your board members do not feel they’re fully prepared, they will struggle to engage in meaningful discussions during the meeting. This can result in your decision-making process being slowed down or even derail. Distribute your board packets at least a few days prior to the meeting to avoid this.
At the beginning of the meeting the chair of your board should review any ground rules with participants (e.g., how long discussions can last, and how to make decisions). This will allow everyone to understand the rules and create an atmosphere that is positive.
Reports are typically given in the next part of a meeting. This could include financial statements, progress reports, or any other pertinent information. The chair of the board should call out each member to attend, and ensure that a quorum has been established.
In this phase, the board can also examine and discuss the minutes of the meeting that was held earlier. Once these are ready and approved, they will be reviewed by the entire board. Then, any announcements or updates that are relevant to the meeting in question can be made available for discussion. In the end, the meeting can be officially closed or adjourned by presiding officer.
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